Member Participation Agreement

Effective Date: June 28, 2026 Last Updated: June 28, 2026

This Member Participation Agreement ("Agreement") is an agreement between you (the "Member") and Gated Greens ("Gated Greens," "we," "us," or "our"). It applies when you offer experiences to Guests through gatedgreens.com or our applications (the "Platform"). By creating Member listings on the Platform you agree to every term in this Agreement. If you do not agree, do not list or host through the Platform.

This Agreement works together with our Terms of Service, Privacy Policy, and Guest Waiver of Liability. Where this Agreement and the Terms cover the same subject, this Agreement controls for Member-specific matters; the Terms control for everything else.

1. What You Are Acknowledging

By creating Member listings on the Platform, you are personally acknowledging — for each Experience you list and each Guest you host — that:

You have read this Agreement, you understand it, and you are entering it voluntarily.
You are at least 21 years of age and have the legal capacity to agree to it.
You are a real, current member of the host club you list under, and the listing identifies that club accurately.
You agree this Agreement covers (a) every Experience you list, (b) every Guest who books through your listings, and (c) all related activity on club property arranged through the Platform.
Your club's own published rules — those displayed at the club, in member handbooks, on the club's website, and communicated to you in your membership materials — are incorporated into this Agreement by reference. You agree to follow them as if they were written here.

2. Good Standing at Your Club

You represent and agree that, at the time you list each Experience and at the time of each booking:

You are a current member of the host club, dues paid through the current billing period.
You have no active disciplinary action against you (formal warning, suspension, pending termination, or any equivalent process under your club's rules).
You have not received notice of any club rule violation that remains unresolved.
Your membership category permits the activity you are hosting.
You will notify Gated Greens promptly (at support@gatedgreens.com) if any of these change while you have active listings.

If you cease to be a member in good standing for any reason, you agree to remove your listings and decline any pending bookings until your standing is restored.

3. Authority to Bring Guests

Membership categories vary widely across clubs and within clubs (full, junior, social, intermediate, corporate, equity vs. non-equity, etc.). You represent that your specific membership category permits you to bring guests, and that you have read your club's current guest policy, including:

Per-guest visit caps. Most clubs cap individual guests at 5–7 visits per club per calendar year, with some clubs setting tighter caps. The cap is per individual guest, not per booking — if you bring the same guest multiple times, those visits count together.
Accompaniment requirements. Most clubs require that you personally accompany your guest at all times, especially on the golf course. Some clubs permit unaccompanied dining-room access; very few permit unaccompanied golf access. You agree to follow your specific club's rule.
Guest of guest restrictions. Most clubs do NOT allow your guest to bring additional people.
Junior memberships and other category-specific limits. If you hold a junior, social, or intermediate membership, your guest privileges may be narrower than a full member's. When in doubt, call your club's member services before listing.

You agree that you are solely responsible for confirming the current state of your club's guest policy. Gated Greens does not have visibility into individual club rule changes.

4. Commercial Guest-Sharing — The Risk You Are Accepting

You acknowledge that nearly every member-club contract we have reviewed prohibits commercial guest-sharing arrangements — that is, members bringing guests for whom the member receives compensation. Hosting through Gated Greens MAY be construed by your club as a commercial guest-sharing arrangement.

You acknowledge that:

Some clubs may have no objection to your participation. Others may view it as a rule violation. Many clubs have not yet considered the question.
You are solely responsible for evaluating whether your participation is consistent with your club's rules and your membership agreement, and for confirming this with your club's management or your own counsel if you are uncertain.
If your club imposes discipline on you arising from your use of Gated Greens — including a warning, suspension, fine, forfeiture of equity, or full termination of your membership — that consequence is your personal responsibility, not Gated Greens'.

You are making this decision with knowledge of the risk. You accept that risk.

5. No Warranty That Hosting Is Permitted

Gated Greens does not warrant, represent, or guarantee that hosting through the Platform is permitted under any specific club's membership agreement, bylaws, rules, or policies. You are solely responsible for that determination.

We will not represent to your club, or to any third party, that we have your club's approval to operate. Where you choose to inform your club of your Gated Greens participation, that disclosure is your own and you control its content.

6. Personal Responsibility for Your Guest

You are personally responsible to your club for everything your Guest does on club property in connection with a booking, exactly as you would be for any personal guest, including:

Guest conduct — dress code, behavior, language, treatment of staff and other members.
Guest charges — food and beverage, cart fees, pro-shop purchases, locker fees, valet, and any other charges incurred during the visit. You are responsible for ensuring these charges are settled per your club's billing rules (typically charged to your member account).
Property damage caused by the Guest, to the extent your club holds you responsible (most do).
Compliance with all club rules — pace of play, course care, photography, mobile-phone use, and any other published or posted policy.

You agree to brief your Guest before the visit on the dress code, expected conduct, and any rules specific to that club.

7. Intellectual Property and Use of Club Assets

The club's name, logo, copyrighted course imagery, professional photography, course-routing diagrams, and other proprietary content are owned by the club. You agree NOT to use any of these in your listing without explicit, written permission from the club.

Examples to make this concrete:

OK in a listing description: "A championship parkland layout in central Ohio with notable elevation change on the back nine," "private dining for up to twelve," "the club's signature spa treatment."
OK in a listing image: Your own personal photos taken during your rounds (subject to your club's photography policy — many clubs restrict photography on course).
NOT OK: Downloading the club's official photography from their website. Using the club's logo. Copying the club's published course-tour videos. Using the club's trademarked event names.

You grant Gated Greens only those rights to club-related content that you yourself possess. If a club asserts an IP claim against any content in your listing, you agree to remove the content promptly and indemnify Gated Greens (see §12).

8. Fees and Compensation

You agree to the following fee structure, which matches the structure described in our Terms of Service §7:

Service fee (Guest-paid bookings). The Guest pays the Experience price plus a 15% service fee. You receive 85% of the Experience price. The 15% service fee is Gated Greens' platform revenue.
Coordination fee (Member-paid bookings). For experiences where you are paying for a Guest's visit (corporate hosting, mentorship, charity), a $75 flat coordination fee applies as disclosed at checkout.
Network Discovery connection fee. When the Network Discovery feature (A22) is available and you initiate a guest match, a per-connection fee applies as disclosed at the time of the search. Both you and the matched Guest see each other's full profiles in this flow (opt-in).
Club charges. Food, beverage, cart, pro-shop, locker, and similar club charges are settled directly between you, the Guest, and the club per your club's billing rules. Gated Greens does not process or guarantee these.
Annual dues. Member annual dues are currently waived. If dues are introduced in the future, you will be notified in advance and may decline by deactivating your listings before the dues effective date.

9. Payouts and Tax Reporting

Payouts are processed via Stripe Connect Custom. You authorize us to create and manage a Stripe Connect account on your behalf, subject to Stripe's terms.

Payout schedule. Currently 14 days after the Experience is marked complete by the Guest. This delay protects against booking disputes and damage claims. The schedule may be adjusted with notice.
Bank account. You are responsible for providing a valid U.S. bank account (or supported equivalent) to Stripe for direct deposit, and for keeping that information current.
Tax reporting. You are solely responsible for all U.S. federal, state, and local tax reporting on income you receive through the Platform. Stripe (not Gated Greens) issues IRS Form 1099-K when your annual gross payments meet the applicable federal threshold. State 1099-K rules may have lower thresholds; verify with your tax professional.
Tax classification. Gated Greens does not classify you as an employee or contractor of Gated Greens. You are an independent host using our marketplace. We do not withhold taxes from your payouts.

We strongly recommend you consult a tax professional about how Platform income should be reported on your personal or business returns.

10. Insurance — What's Covered and What's Not

Each booking on the Platform is covered by a per-booking liability protection policy with limits between $500,000 and $1,000,000 per occurrence (exact limits disclosed at booking).

What the per-booking policy covers: claims by the GUEST against the Released Parties (Gated Greens, you as host, the host club, and our respective officers, directors, employees, and agents) for premises hazards and ordinary negligence arising from the Guest's participation in the Experience. This is the Guest-facing coverage referenced in the Guest Waiver of Liability §8.

What the per-booking policy does NOT cover:

Club disciplinary action against you. If your club imposes a warning, suspension, fine, or termination because of your Gated Greens activity, that is not an insured loss.
Damage YOU cause to club property. If you damage the club's equipment, course, or facilities during a booking, you are responsible under your own member-property rules.
Your own personal-injury claims. If you are injured at the club during a booking, this coverage does not apply to your claim — that is what your personal health, auto, or umbrella insurance is for.
Member-on-member claims. If another member sues you over conduct related to your Gated Greens hosting, that is not covered.
Income loss from suspension of your listings.

You should maintain your own personal umbrella liability insurance, homeowner's insurance, and any business-line coverage your situation warrants. Gated Greens does not advise on personal insurance — consult an insurance broker.

11. Suspension and Termination by Gated Greens

We may suspend or terminate your participation in the Platform, immediately and with or without prior notice, for any of the following:

Club disapproval. Your club provides written notice to Gated Greens that they object to your hosting activity. We will not litigate the matter with your club — we will deactivate your listings.
Substantiated guest complaints. Two or more substantiated complaints from different Guests within a 12-month period.
Substance policy violation. Cannabis on club property; alcohol service outside the club's licensed F&B operation; substance policy violations by you or your Guest under your hosting.
Misrepresentation. Misrepresenting your membership status, your club, or your authority to bring guests.
Fraud or identity theft. Use of stolen identity, false payment information, or any other materially fraudulent activity.
Breach of this Agreement, the Terms of Service, or applicable law.
Any other lawful reason at our reasonable discretion, with reasonable notice where the circumstances permit.

We will pay out any earned-but-unpaid amounts owed to you at the time of termination, subject to held funds for pending damage claims, refunds, or disputes.

12. Your Indemnification of Gated Greens

You agree to defend, indemnify, and hold harmless Gated Greens (and our officers, directors, employees, and agents) from and against any claim, demand, loss, damage, cost, or expense (including reasonable attorneys' fees) arising from:

Your breach of this Agreement, the Terms of Service, or any club rule, membership agreement, or applicable law.
Your misrepresentation of your membership status or your authority to bring guests.
Your negligent, reckless, or intentional acts or omissions during a booking.
Harm caused by your Guest that exceeds the per-booking insurance coverage and is attributable to your hosting (for example, failing to brief the Guest on a known club rule).
Any intellectual-property claim by your club arising from your use of club materials in your listing (see §7).
Any disciplinary or legal action your club takes against Gated Greens because of your hosting activity, except where attributable to Gated Greens' own gross negligence or willful misconduct.

Why this exists, in plain language: when you list on the Platform, you are bringing other people onto property that is governed by rules you accepted as a member. If something goes wrong because of those rules or your conduct, the platform that connected you to the Guest cannot reasonably bear that risk. This indemnification is standard across any marketplace where the host has primary responsibility for the venue. It does NOT make you liable for things that aren't your responsibility — Gated Greens still bears its own liabilities, the Guest still bears theirs, and the per-booking insurance covers the high-frequency premises-hazard claims.

This indemnification survives the termination of your participation in the Platform.

13. Electronic Signature, Governing Law, and General Terms

Electronic signature consent

By creating Member listings on the Platform, you agree that your electronic acceptance has the same legal force as a handwritten signature under the federal Electronic Signatures in Global and National Commerce Act (E-SIGN Act) and any applicable state Uniform Electronic Transactions Act (UETA). You agree to receive this Agreement and any related notices electronically.

Governing law and venue

This Agreement is governed by the laws of the State of Ohio, without regard to its conflict-of-laws rules. Any dispute arising from or related to this Agreement that is not resolved informally will be brought exclusively in the state or federal courts located in Franklin County, Ohio, and you consent to those courts' jurisdiction. Nothing in this Agreement limits any non-waivable rights you have under your state's consumer-protection law.

Notice before suit

Before bringing any claim against Gated Greens arising from this Agreement, you agree to first send written notice describing the claim to support@gatedgreens.com and to allow 30 days for the matter to be addressed informally. This is a condition precedent to any lawsuit; it is not a release of any claim.

Severability

If any part of this Agreement is held to be unenforceable under applicable law, that part will be modified to the minimum extent necessary to make it enforceable, and the rest of the Agreement will remain in full effect.

Entire agreement

This Agreement, together with the Terms of Service, the Privacy Policy, and the Guest Waiver of Liability, is the entire agreement between you and Gated Greens about your hosting activity on the Platform.

Changes to this Agreement

We may update this Agreement from time to time. We will post the updated Agreement with a new "Last Updated" date and, for material changes, provide reasonable notice to you (typically email, with a chance to deactivate your listings before changes take effect). Your continued listing on the Platform after changes take effect constitutes acceptance.

Gated Greens is a marketplace that connects verified guests with private-club members who choose to host them. We are not your club, we are not your insurer, and we do not warrant that hosting is permitted under any specific membership agreement. The decision to list — and responsibility for that decision — is yours.

Questions about this Agreement: support@gatedgreens.com