Guest Waiver of Liability

Effective Date: June 27, 2026 Last Updated: June 27, 2026

This Guest Waiver of Liability ("Waiver") is an agreement between you (the "Guest") and Gated Greens ("Gated Greens," "we," "us," or "our"). It applies to every Experience you book through gatedgreens.com or our applications (the "Platform"). By checking the Waiver acknowledgment box at checkout, you agree to every term in this Waiver. If you do not agree, do not book the Experience.

This Waiver works together with our Terms of Service and Privacy Policy. Where this Waiver and the Terms cover the same subject, this Waiver controls for booking-specific matters; the Terms control for everything else.

1. What You Are Acknowledging

When you check the Waiver box at checkout, you are personally acknowledging — for the specific Experience you are booking and every person you bring as part of that booking — that:

You have read this Waiver, you understand it, and you are entering it voluntarily.
You are at least 21 years of age and have the legal capacity to agree to it.
You are not under the influence of any substance that would impair your judgment when checking the box.
You agree this Waiver covers (a) the time you spend on club property as part of the booking, (b) any related travel arranged through the Platform, and (c) the period reasonably before and after the scheduled Experience while you are on club premises.
The host club's own published rules — including those displayed on signage at the club, in member handbooks, on the club's website, and communicated by your host on the day of the visit — are incorporated into this Waiver by reference. You agree to follow them as if they were written here.

2. Club Rules and Dress Code

You agree to follow every rule, policy, and dress code of the host club, without exception. This includes but is not limited to:

Dress codes for the clubhouse, dining areas, golf course, pool, fitness center, and any other facility you use.
Rules about mobile-phone use, photography, and social-media posting on club property.
Rules about guests of guests (most clubs do not allow you to bring additional guests beyond what your host arranged).
Rules about pace of play, cart paths, and course care.
Rules about consumption of outside food, beverages, or any items not purchased on club property.

If a club rule conflicts with anything in this Waiver, the club rule controls while you are on club property. If you are unsure whether something is allowed, ask your host before doing it.

You acknowledge that violations of club rules may result in your removal from the property by club staff, a permanent ban from that club, financial consequences for your host (up to and including loss of their membership), and termination of your Gated Greens account.

3. The Accompaniment Requirement

Most private clubs require that a member personally accompany their guest at all times. You acknowledge that:

The default rule is that you must remain with your host during the entire visit, including on the golf course, at the practice facility, in the clubhouse, and at any food and beverage service.
You will not visit the club outside of the hours your host is present, except where the specific club explicitly permits unaccompanied guest access AND your host has authorized that access in advance through the Platform.
If your host becomes unavailable during the visit (illness, emergency, or otherwise), you will leave the club promptly unless club staff explicitly authorizes you to remain.
Some clubs permit unaccompanied access for a fee or under specific conditions (for example, a few clubs allow business guests to use the dining room without a member present). Those exceptions only apply where the host club's rules and your host both authorize them.

The accompaniment requirement is the single most-enforced rule across private clubs. Violating it has resulted in immediate guest bans and member discipline at every club we work with.

4. Assumption of Risk

You voluntarily assume all risks of participating in the Experience, both ordinary and extraordinary, whether or not they are described here. You understand that private clubs and golf courses contain hazards that can cause injury, illness, property damage, or death, even when everyone exercises reasonable care.

Golf-specific risks

You understand that golf carries inherent risks including but not limited to:

Errant golf balls struck by you, your group, or other players on adjacent holes, which can cause serious injury including loss of vision.
Course terrain including hills, slopes, water hazards, sand traps, cart paths, tree roots, and uneven ground.
Weather including lightning, heat exhaustion, hypothermia, sun exposure, and sudden storms. You agree to follow the club's lightning and weather-shelter policies.
Golf-cart operation, including the risk of rollovers, collisions, and falls from a moving cart. You agree to operate carts only if you are licensed, sober, and trained to do so, and to follow the club's cart rules.
Wildlife including snakes, insects, and animals that may be present on or near the course.

Non-golf premises risks

Even if your Experience does not include golf, club property contains other hazards including:

Pool, hot tub, and aquatic facilities including risks of drowning, slipping, diving injury, and waterborne illness. You agree to follow lifeguard instructions and posted rules.
Spa and fitness facilities including risks of equipment misuse, slips and falls, and reactions to spa treatments.
Dining facilities including risks of food allergies (you are responsible for communicating yours), slips and falls, and food-related illness.
Parking, valet, stairs, and general premises including risks of slip-and-fall, vehicle collisions, and unfamiliar terrain.
Events and venues including weddings, galas, and large gatherings where crowd risks apply.

You agree that you have the responsibility to assess each activity before participating, decline anything you are not comfortable with, and disclose any medical condition that could affect your participation to your host.

5. Release of Liability

In exchange for being permitted to participate in the Experience, you release, waive, and discharge Gated Greens, the hosting Member, the host club, and each of their respective officers, directors, employees, agents, contractors, and insurers (collectively, the "Released Parties") from any and all claims, demands, causes of action, damages, costs, or expenses arising from or related to your participation in the Experience, including those caused by the ordinary negligence of any Released Party.

This release covers personal injury, illness, death, property damage, emotional distress, and any other harm, whether the cause of the harm is currently known or unknown.

This release does not apply to:

Gross negligence or willful misconduct by a Released Party.
Any harm caused by a Released Party that, under the law of the state where the Experience takes place, cannot be released as a matter of public policy.
Statutory rights you have that cannot be waived, including any non-waivable consumer-protection rights under the law of your state.

The release is intended to be as broad and inclusive as the law of the state where the Experience takes place permits. If any part of it is held unenforceable, the rest survives.

6. Property Damage

You are personally responsible for any damage you cause to club property, member property, or third-party property while on club premises or in connection with the Experience. This includes:

Damage to the golf course, greens, tee boxes, bunkers, and cart paths (including damage caused by improper divot care, cart-on-green operation, or unrepaired ball marks beyond what is normal).
Damage to clubhouse facilities including walls, furniture, audiovisual equipment, kitchen equipment, restroom fixtures, and decor.
Damage to other members' or guests' property, including vehicles in the parking lot and personal items in changing areas.
Damage to club staff property.
Theft of club property, including towels, glassware, branded merchandise, and locker contents.

You authorize Gated Greens to investigate any damage claim, to charge the payment method on file for the documented amount of damage (up to the limits disclosed at booking), and to share information with the host club, the hosting Member, and our damage-protection partner. You will cooperate in good faith with any damage-claim investigation.

If the damage exceeds the limits of our damage-protection coverage, the host club or the hosting Member may pursue you directly for the balance under applicable law.

7. Substance Policy

You agree to follow the platform's substance policy and the host club's own substance policy at all times during the Experience.

Alcohol

You may consume alcohol only when served by the club's licensed food-and-beverage service. Outside alcohol is prohibited on every club we work with. If you are visibly impaired, club staff or your host may decline further service, may require you to stop consuming, or may ask you to leave. You agree to comply.

Tobacco and cigars

Cigars may be permitted outdoors at clubs that allow them; your host will confirm before the visit. You agree to use only the smoking areas the club designates.
Cigarettes are permitted outdoors only at clubs that explicitly allow them and only in designated areas. Some clubs prohibit cigarettes entirely; you agree to comply.
Smoking is never permitted inside any club building or in any cart, regardless of club policy.

Cannabis

Cannabis is prohibited on the Platform and at every Experience, regardless of the state law where the Experience takes place. This is a non-negotiable rule because:

Cannabis use conflicts with federal law, which the host clubs are bound to follow as recipients of various federal programs and insurances.
Every club membership agreement we have reviewed prohibits cannabis use on club property, including at private events.
Cannabis use creates insurance issues that would void our per-booking liability coverage.

This includes flower, edibles, vapes, tinctures, and any other form. Violation will result in immediate removal from the club, termination of your Gated Greens account, and possible reporting to the host club for member-discipline purposes.

Controlled substances

The use, possession, or distribution of any controlled substance (other than your own lawfully prescribed medication taken as prescribed) is prohibited on club property and will result in immediate removal and reporting to law enforcement.

8. Per-Booking Insurance

Each Experience booked through the Platform is covered by a per-booking liability protection policy. The current coverage amounts are disclosed at checkout (typically between $500,000 and $1,000,000 per occurrence). This coverage:

Attaches only when you check the Waiver acknowledgment box at checkout. Your acceptance of this Waiver is a condition of the coverage.
Applies only to claims that arise from the Experience and are otherwise covered by the policy terms.
Does not replace your own health insurance, automobile insurance, homeowner's or renter's insurance, or any other personal coverage. You are responsible for your own primary coverage.
Does not cover claims arising from your violation of this Waiver, your violation of club rules, or your gross negligence or willful misconduct.

We are not the insurer. The insurer is named in the certificate of coverage available on request. You agree that any claim under the policy will be made directly with the insurer following the policy's claims process, and that Gated Greens is not responsible for the insurer's coverage decisions.

9. Visit Caps and Repeated Visits

You acknowledge that most private clubs cap the number of times any individual guest can visit in a single year — typically 5 to 7 visits per guest per club per calendar year, with some clubs setting tighter caps.

You agree that:

Gated Greens tracks your visits across the Platform and may decline to confirm a booking that would exceed a known per-club cap.
If you have visited a club outside of the Platform (for example, as a personal guest of a member, or at an outside event), those visits also count toward the cap, and you are responsible for disclosing them to your host before booking.
Repeatedly visiting the same club through the Platform may signal to the club that you are circumventing their membership process. Clubs may decline to host you further or may require you to apply for membership.
The cap is per individual guest, not per booking — bringing the same guest with you at multiple bookings counts against that guest's cap.

10. Indemnification

You agree to defend, indemnify, and hold harmless Gated Greens, the hosting Member, and the host club (and each of their officers, directors, employees, and agents) from and against any claim, demand, loss, damage, cost, or expense (including reasonable attorneys' fees) arising from:

Your violation of this Waiver, the Terms of Service, or any club rule.
Your negligent, reckless, or intentional acts or omissions during the Experience.
Damage you cause to club property, member property, or third-party property.
Any harm you cause to another person on club premises.
Your violation of any law during the Experience.

This indemnification survives the end of the Experience and the termination of your Gated Greens account.

11. Electronic Signature, Governing Law, and General Terms

Electronic signature consent

By checking the Waiver box at checkout, you agree that your electronic acceptance has the same legal force as a handwritten signature under the federal Electronic Signatures in Global and National Commerce Act (E-SIGN Act) and any applicable state Uniform Electronic Transactions Act (UETA). You agree to receive this Waiver and any related notices electronically.

Governing law and venue

This Waiver is governed by the laws of the State of Ohio, without regard to its conflict-of-laws rules — regardless of the state where the Experience takes place — except that the substantive law of the state where the Experience takes place applies to claims arising from physical harm occurring in that state, to the extent required by that state's law. Any dispute arising from or related to this Waiver that is not resolved informally will be brought exclusively in the state or federal courts located in Franklin County, Ohio, and you consent to those courts' jurisdiction. Nothing in this Waiver limits any non-waivable rights you have under your state's consumer-protection law.

Notice before suit

Before bringing any claim against Gated Greens or the hosting Member arising from the Experience, you agree to first send written notice describing the claim to support@gatedgreens.com and to allow 30 days for the matter to be addressed informally. This is a condition precedent to any lawsuit; it is not a release of any claim.

Severability

If any part of this Waiver is held to be unenforceable under applicable law, that part will be modified to the minimum extent necessary to make it enforceable, and the rest of the Waiver will remain in full effect.

Entire agreement

This Waiver, together with the Terms of Service and Privacy Policy, is the entire agreement between you and Gated Greens about the matters it covers. It supersedes any earlier waiver or release between us covering the same Experience.

Changes to this Waiver

We may update this Waiver from time to time. The version in effect at the time of your booking is the version that applies to that booking. You can always view the current version at gatedgreens.com/waiver.

Gated Greens is a marketplace that connects verified guests with private-club members who choose to host them. We are not the club, we are not the insurer, and we do not own the underlying Experience. Acceptance of this Waiver is a condition of every booking.

Questions about this Waiver: support@gatedgreens.com